May 22, 2025
NOTICE OF HEATING, VENTILATION, AND AIR CONDITIONING AIR FILTER PRODUCTS AND RELATED
  
SERVICES REQUEST FOR PROPOSALS #2025-475 POSTED ON OTP

Please note this is not an RFP. No RFP is attached.

OECM, a collaborative sourcing organization, has issued a non-binding Request for Request for Proposals
(“RFP”), as noted above on the Ontario Tenders Portal (“OTP”).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers
for more information.
The objective of the RFP is to award master agreements, to up to three (3) qualified Suppliers for the
provision of Heating, Ventilation, and Air Conditioning (“HVAC”) Air Filter Products (“Products”) and Related
Services (“Services”) on an as-and-when required basis for OECM Customers.

Proposals will be evaluated in seven (7) stages, as detailed in Part 3 of the RFP.

A Proponent’s eligibility must be demonstrated before a Proposal may be accepted. The Proponent must not
be a U.S. Business, where U.S. Business means a supplier, manufacturer, or distributor of any business
structure (including a sole proprietorship, partnership, corporation, or other business structure) that: (i) has its
headquarters or main office located in the U.S., and (ii) has fewer than two hundred and fifty (250) full-time
employees in Canada. If a Proponent is a subsidiary of another corporation, part (i) of the definition above is
met if that Proponent is controlled by a corporation that has its headquarters or main office located in the U.S.

The term of the resulting Master Agreements is intended to be for six (6) years

The Master Agreements will be available to organization such as educational entities (e.g., school boards or
authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges,
and universities, and may also include Private Schools and Private Career Colleges), health and social
service entities, hydro, Local Housing Corporations, the Legislative Assembly, Municipalities and related
Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power
Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards,
and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency,
board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and
Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not
mentioned here.

OECM makes no guarantee of the value or volume of work to be assigned from the award of any Master
Agreements resulting from this procurement.

The following is the RFP timetable (i.e., local times in Toronto, Ontario, Canada):

RFP Timetable
Event Date/Time
OECM’s Issue Date of RFP: May 22, 2025
Proponent’s Information and OTP Demonstration Session: 11:30 am on May 30, 2025
Proponent’s Deadline to Submit Questions: 5:00 pm on June 4, 2025
OECM’s Deadline for Issuing Answers: June 10, 2025
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00
pm on Jun 16, 2025
OECM’s Deadline for Issuing Final Documents: Jun 19, 2025
Proponent’s Intent to Submit Proposal: Jun 23, 2025
Closing Date: 2:00:00 pm on June 26, 2025
Anticipated Master Agreement Start Date: August 2025

In the event of a conflict or inconsistency between this notice and the RFP, the RFP shall prevail.

This RFP is open to all organizations and is ONLY available on OTP at
https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if you experience technical difficulties or to seek support about the use of OTP
via:

• The form on the OTP at https://jaggaer.my.site.com/SupplierSupportRequest/s/.
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nachost/public/attach/eTendering_responding_to_tender_guide.pdf.

The instructions below explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFP. OECM will open proposals at a
time subsequent to the closing date indicated in the RFP timetable above, in the RFP itself, and on OTP.

OECM will not post the RFP documents, or any amendments associated with this RFP, outside of this notice,
on MERX™, Biddingo or bids&tenders. All communication will occur directly through OTP.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade
Agreement (“CFTA”) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (“CETA”).

OTP INSTRUCTIONS TO LOCATE THE OECM HEATING, VENTILATION, AND AIR CONDITIONING AIR
FILTER PRODUCTS AND RELATED SERVICES REQUEST FOR PROPOSALS (RFP) #2025-475

Step 1: Login using your account on https://ontariotenders.app.jaggaer.com/esop/nachost/public/web/login.html.
 
Step 2: Select “Opportunities Open to All Suppliers”.
Step 3: Filter the results.
• “Enter Filter (type to start search)”: In this field select “Buyer Organization”
• Operator: select “Equal to”
• Value: type “OECM”, press enter to see results
Step 4: Select the appropriate opportunity.
Step 5: Scroll down until the “Published Lots” section and select the notepad icon.
Step 6: Select “Express Interest” and “Confirm” to access the documents.
Step 7: Select “Buyer Attachments” on the top of the screen to view documents uploaded by OECM.

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