April 25, 2024

NOTICE OF OECM POSTING ON OTP
SIGNAGE PRODUCTS AND RELATED SERVICES

REQUEST FOR PROPOSALS #2024-460

Please note this is not an RFP. No RFP is attached.
OECM, a collaborative sourcing organization, has issued a non-binding Request for Proposals (RFP), as noted above on the Ontario Tenders Portal (OTP).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers for more information.
The objective of the RFP is to award master agreements to one (1) or more qualified suppliers for the provision of Signage Products and Related Services on an as-and-when required basis for OECM customers.

Proposals will be evaluated in seven (7) stages, as detailed in Part 3 of the RFP.

The term of the resulting master agreements is intended to be for five (5) years.

The objective of this RFP is to ensure the resulting master agreements:
(a) Establish a list of pre-qualified, quality Suppliers able to provide a wide range of Products and Services to OECM Customers;
(b) Provide Customers with high-quality related Products and Services, demonstrating value for money;
(c) Inform Suppliers of the Customer’s Second Stage process;
(d) Ensure Customers are provided with professional and responsive customer support; and,
(e) Reduce the costs of associated competitive procurement processes on an ongoing basis (i.e., fewer of the same, competitive procurement documents issued by Customers).
The master agreements will be available to organization such as educational entities (e.g., school boards or authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges, and universities, and may also include Private Schools and Private Career Colleges), health and social service entities, hydro, Local Housing Corporations, the Legislative Assembly, Municipalities and related Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power Authority, provincially funded organizations (“PFO”), shared

service organizations, utilities and local boards, and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency, board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not mentioned here.

OECM makes no guarantee of the value or volume of work to be assigned from the award of any master agreements resulting from this procurement.

The following is the RFP timetable (i.e. local times in Toronto, Ontario, Canada):

RFP Timetable
Event Date/Time
OECM’s Issue Date of RFP: April 25, 2024
Proponent’s Information and OTP Demonstration Session: 11:00 am on May 1, 2024
Proponent’s Deadline to Submit Questions: 5:00 pm on May 7, 2024
OECM’s Deadline for Issuing Answers: May 14, 2024
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00 pm on May 17, 2024
OECM’s Deadline for Issuing Final Documents: May 23, 2024
Proponent’s Intent to Submit a Proposal: May 24, 2024
Closing Date: 2:00:00 pm on May 27, 2024
Anticipated Master Agreement Start Date: June 26, 2024
All times specified in this timetable are local times in Toronto, Ontario, Canada

In the event of a conflict or inconsistency between this notice and the RFP, the RFP shall prevail.

This RFP is open to all organizations and is ONLY available on OTP at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if it experiences technical difficulties or to seek support about the use of OTP via:

• Email at etenderhelp_CA@jaggaer.com;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/attach/eTendering_responding_to_tender_guide.pdf.

The below instructions explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFP. OECM will open proposals at a time subsequent to the closing date indicated in the RFP timetable above, in the RFP itself, and on OTP.

OECM will not post the RFP documents, or any amendments associated with this RFP, outside of this notice, on MERX™, Biddingo, or bids&tenders. All communication will occur directly through OTP.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade Agreement (CFTA) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (CETA).

 
OTP INSTRUCTIONS TO LOCATE THE OECM RFP
Step 1: Go to: https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html
Click on “To View and Search “Current Tender Opportunities” link on the landing page.

Step 2: Click on the “Select a Filter” button, select “Purchasing Organization Info”.

Step 3: Search Purchasing Organization Info using criteria “Contains” and “OECM”, then click on “Search” button.