September 23, 2024

NOTICE OF END-USER COMPUTING PRODUCTS AND RELATED SERVICES REQUEST FOR PROPOSALS #2024-461 POSTED ON OTP

Please note this is not an RFP. No RFP is attached.

OECM, a collaborative sourcing organization, has issued a non-binding Request for Proposals (“RFP”), as noted above on the Ontario Tenders Portal (“OTP”).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers for more information.

The RFP is an invitation to obtain Proposals from qualified Proponents for End-User Computing Products and Related Services. Proposals must be from the Original Equipment Manufacturer (“OEM”) or an Authorized Reseller as further described in the RFP.

The Products and Services are in two (2) Categories:
(a) Category A – Enterprise Information Technology (“IT”) Products and Related Services; and,
(b) Category B – Apple Inc. (“Apple”) Products and Related Services.
The Proponent may submit a Proposal for one (1) or both Categories. Each Category will be evaluated in seven (7) stages, scored, and awarded independently.

The objective of the RFP is to award Master Agreements for the provision of End-User Computing Products and Related Services for OECM Customers to use on an as-and-when required basis as follows:
(a) With one (1) or more Suppliers representing different OEMs for proposed Mobile Computing, Desktop Computing, Server, and Storage Products in Category A – Enterprise IT Products and Related Services. An OEM may have one (1) or more business units; and,
(b) With one (1) or more Suppliers for Category B – Apple Inc. Products and Related Services.

The Term of the resulting Master Agreements is intended to be for eight (8) years.

The Master Agreements will be available to organizations such as educational entities (e.g., school boards or authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges, and universities, and may also include Private Schools and Private Career Colleges), health and social service entities, hydro, Local Housing Corporations, the Legislative Assembly, Municipalities and related Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards, and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency, board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not mentioned here.

OECM makes no guarantee of the value or volume of work to be assigned from the award of any Master Agreements resulting from this procurement.

The following is the RFP timetable in local times in Toronto, Ontario, Canada:

RFP Timetable
Event Date/Time
OECM’s Issue Date of RFP: September 19, 2024
Proponent’s Information and OTP Demonstration Session: 11:00 am on September 27, 2024
Proponent’s Deadline to Submit Questions: 5:00 pm on October 4, 2024
OECM’s Deadline for Issuing Answers: October 11, 2024
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00 pm on October 18, 2024
OECM’s Deadline for Issuing Final Documents: October 25, 2024
Proponent’s Intent to Submit a Proposal: October 30, 2024
Closing Date: 2:00:00 pm on November 4, 2024
Anticipated Master Agreement Start Date: February 2025

In the event of a conflict or inconsistency between this notice and the RFP, the RFP shall prevail.

This RFP is open to all organizations, and is ONLY available on OTP at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if experiencing technical difficulties or to seek support about the use of OTP via:

• The form on the OTP at https://jaggaer.my.site.com/SupplierSupportRequest/s/;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/attach/eTendering_responding_to_tender_guide.pdf.

The below instructions explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFP. OECM will open Proposals at a time after the Closing Date indicated in the RFP timetable above, in the RFP itself, and on OTP.

OECM will not post RFP documents, or any amendments associated with this RFP, outside of this notice, on MERX™ or Biddingo. All communication will occur directly through OTP only.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade Agreement (“CFTA”) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (“CETA”).

OTP INSTRUCTIONS TO LOCATE OECM RFP #2024-461

Step 1: Go to: https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html
Click on “To View and Search “Current Tender Opportunities” link on the landing page.

Step 2: Click on the “Select a Filter” button, select “Buyer Organization”.

Step 3: Search Purchasing Organization Info using criteria “Contains” and “OECM”, then click on “Search” button.

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