Tender No. 2025-02
 

Bid Meeting Results Announcement will be held on October 14, 2025, 6pm at 3042 Second Line W

Provision of Seasonal Snow Removal and Winter Maintenance Services
1. Overview
The Township of Prince invites sealed or electronic tenders for seasonal snow removal, sanding, and winter
maintenance services beginning November 1, 2025, for three (3) service areas:
• Municipal Office Building parking lot, including walkways and doorways AT 3042 Second Line W. Prince
Township
• Pinder Drive
• Prince Lake Road entrance (from Second Line to 4 Prince Lake Road)
The successful contractor must supply all labour, equipment, fuel, and materials (including sand/salt) and
perform services in accordance with applicable municipal, provincial, and federal standards.
________________________________________
2. Submission Instructions
Closing: Friday October 3rd, 2025, at 4:00 pm.
Submission Options:
• Sealed envelope marked: Tender 2025-02 – Snow Services delivered to:
Prince Township, 3042 Second Line W., Prince Township, ON P6A 6K4
• Electronically, via PDF to: clerk@princetwp.ca
Mandatory Inclusions:
• Proof of WSIB coverage
• Proof of $5,000,000 Commercial General Liability Insurance naming the Township as Additional Insured,
with $5,000,000 Automobile Liability
• Bid Security equal to 5% of bid total (certified cheque, bid bond, or e-bond)
• List of relevant equipment
• Two references
• Acknowledgement of all Addenda (Appendix B)
Late or incomplete bids will not be accepted.
________________________________________
3. Term of Contract
November 1, 2025, to April 1, 2027 (two winter seasons), with an optional one-year renewal at the Township’s
sole discretion. For Year 2 and any renewal, prices may be adjusted by the Ontario CPI (All-Items, 12-month)
capped at 3%.
________________________________________
4. Scope of Work – Winter Maintenance Services
• All work shall meet or exceed Ontario Regulation 239/02 – Minimum Maintenance Standards (MMS) for
Municipal Highways.
• Where Township service expectations in this Tender exceed MMS, those higher standards apply.
• Contractor must monitor weather and automatically provide snow removal, sanding, and relocation
without Township request.
Definitions:
• Event: Snowfall or freezing rain that requires service (e.g., plowing at ≥ 5 cm). Multiple mobilizations
within a storm = one Event. A 6-hour pause creates a new Event if service resumes.
Performance Standards:
• Facilities (Township Office, incl. walkways/doorways): Cleared and treated by 7:00 a.m. after overnight
events; within 4 hours of daytime events ending before 4:00 p.m.
• Roadways: Plowing begins at ≥ 5 cm accumulation. Target completion within 8 hours of event end.
• Icy Conditions: Apply sand/salt mix as required.
• Snow Hauling/Relocation: As needed________________________________________
5. Sanding Requirements
• Winter sand must meet OPSS 1004 standards.
• Sand/salt blend permitted at Township’s direction.
• Material must be stored and maintained to prevent contamination and freezing.
• Township reserves right to inspect and reject non-compliant materials.
________________________________________
6. Health, Safety & Traffic Control
• Comply with OHSA and maintain a site-specific Health & Safety Plan.
• Traffic control per Ontario Traffic Manual Book 7.
• Report and repair property damage within 24 hours.
________________________________________
7. Insurance, WSIB & Security
• Proof of $5,000,000 CGL and $5,000,000 Automobile Liability.
• Township named as an Additional Insured with 30-day cancellation notice.
• WSIB clearance required before award and throughout the contract.
• Subcontractors must provide WSIB clearance.
________________________________________
8. Evaluation Criteria
Scored:
• Price: 70%
• Equipment & Readiness: 20%
• References & Experience: 10%
Mandatory (pass/fail):
• Insurance & WSIB documentation
• Addenda acknowledgement
• Bid security
• Complete price form
The Township may negotiate with the top-ranked responsive bidder if all bids exceed budget.
________________________________________
9. Pricing and Payment Terms
Structure
• Seasonal Lump Sum (per location): All-inclusive, covers up to twenty-five (25) Events per season at that
location.
• Per-Event Rate (Events 26+): All-inclusive per-event price per location. Must cover machinery, operators,
fuel, materials (sand/salt), mobilization, overhead, and profit.
• No Other Charges: No separate hourly, labour, equipment, or material charges. No standby fees. No fuel
surcharges.
Payment
• Township pays the Seasonal Lump Sum per location.
• Events 26+ are paid at the Per-Event Rate.
• No additional charges will be considered.
________________________________________
10. Appendices (attached below)
• Appendix A – Bid Form
• Appendix B – Addenda Log
• Appendix C – Site Visit (Optional)
Note: No service maps are provided. Contractors are encouraged to visit each site prior to bidding to confirm
scope and access.
11. Inquiries:
All questions must be submitted to:
Sam Carolei, Clerk
(705) 779-2992 ext. 3
clerk@princetwp.ca
Appendix A – Bid Form
(all prices to be HST extra)
A. Seasonal Lump Sum Pricing (all-inclusive, up to 25 Events per season)
Location Seasonal Lump Sum (Nov 1 – Apr 1)
Township Hall Parking Lot, Walkways & Doorways $__________
Pinder Drive $__________
Prince Lake Road Entrance $__________
TOTAL: $_________________
B. Per-Event Pricing (Events 26+, all-inclusive)
Location Per Event Rate (machinery, labour, fuel, materials, overhead, profit included)
Township Hall Parking Lot, Walkways & Doorways $__________
Pinder Drive $__________
Prince Lake Road Entrance $__________
TOTAL $__________
________________________________________
Appendix B – Addenda Log
Addendum No. Date Issued Summary of Changes Bidder Initials
Bidders must acknowledge all addenda in this table. Failure to do so may result in bid disqualification.
Appendix C – Site Visit Confirmation (Optional)
Date of Visit: __________________
Bidder Name: ___________________
Locations visited:
• Township Hall Parking Lot & Walkways
• Pinder Drive
• Prince Lake Road Entrance