Request for Proposal (RFP): Budget Process
Revamp & Financial Forecasting
Organization: Compass | Boussole | Akii-Izhinoogan Issue Date: July 10, 2026 Due Date for
Proposals: July 24, 2026 Contact Person: Nicole Minialoff, Director of Corporate Services
Email: nminialoff@compassne.ca Phone: 705-822-2595

1. Organization Overview
Compass is a non-profit agency offering free mental health, developmental, and community
services for children and youth under the age of 18, as well as their families, in the Districts of
Sudbury and Manitoulin [1]. With a dedicated team of over 100 staff—including Social Workers,
Psychotherapists, Child and Youth Workers, and administrative professionals—Compass serves
approximately 2,000 families annually [1]. The organization operates five offices across Sudbury,
Espanola, Little Current, and Chapleau, and serves as the lead for the Sudbury Youth Wellness
Hub [1].
Compass is primarily funded by the Ministry of Health (MOH) and the Ministry of Children,
Community and Social Services (MCCSS) [1]. In the 2023⁄24
 fiscal year, the agency reported
revenues of 12,732,011, resulting in a modest excess of revenue
over expenses of $49,186 [2]. Funding streams include 70% from the MOH, 20% from MCCSS,
7% from miscellaneous sources, and 3% from other grants (e.g., MS DSB) [2]. The agency’s
financial summaries are available in their annual reports [3].

2. Project Objective
Compass is seeking proposals from qualified financial consultants or firms to revamp its budget
process. The selected vendor will modernize the organization’s financial workflows, align
general ledger (GL) codes with ministry requirements, establish robust reporting mechanisms,
and provide detailed multi-year financial forecasting.

3. Scope of Work
The successful bidder will be expected to deliver the following services:
3.1. Budget Process Revamp
Evaluate and revise the current budget development process.
12, 781, 197 and expenses of
Develop a streamlined, comprehensive annual budget model that integrates multiple funding
streams, specifically focusing on the primary funders: the Ministry of Health and the Ministry
of Children, Community and Social Services.
3.2. GL Code Realignment
Review the existing chart of accounts and re-align GL codes to match the specific budget
lines required by the ministries.
Ensure that the new GL structure supports accurate and efficient tracking of revenues and
expenditures per funding source.
3.3. Reporting Processes
Establish standardized monthly and quarterly financial reporting processes.
Develop reporting templates and dashboards utilizing both Microsoft Excel and the Power BI
platform to provide clear, actionable insights to the leadership team and board of directors.
3.4. Financial Forecasting Scenarios
Complete detailed financial forecasting for three distinct scenarios:
1. Collective Bargaining Analysis: Project costs associated with upcoming collective
bargaining negotiations.
2. Multi-Year Operational Projections: Forecast operational costs for 1, 2, and 3 years,
factoring in anticipated inflation rates.
3. Organizational Restructuring: Calculate projected costs based on a revised organizational
structure, including detailed salary projections for a staff of 120 employees.
4. Proposal Requirements
Bidders are required to submit a comprehensive proposal that includes:
Company Profile & Experience: Details of the firm’s experience working with nonprofit< br>organizations, specifically those funded by Ontario provincial ministries (MOH, MCCSS).
Proposed Methodology: A clear outline of the approach to achieving the project objectives,
including timelines and milestones.
Costing Breakdown: Detailed costing for each component of the Scope of Work:
Revising the budget process and developing the annual budget from multiple funding
streams.
Re-aligning GL codes.
Establishing Excel and Power BI reporting processes.
Completing the three specified forecasting scenarios.
References: Contact information for at least two previous clients for whom similar services
were provided.
Note: Compass will prioritize the quality of the proposal, demonstrated expertise, and value of
offerings over simply selecting the lowest cost bid.
5. Submission Guidelines
All proposals must be submitted electronically in PDF format no later than July 24, 2026.
Questions regarding this RFP and final proposal submissions should be directed to:
Nicole Minialoff Director of Corporate Services Email: nminialoff@compassne.ca Phone: 705-
822-2595
References
[1] Compass NE. (n.d.). About Our Centre. Retrieved from https://www.compassne.ca/about/ [2]
Compass NE. (2024). 2023-2024 Annual Report. Retrieved from http://www.compassne.ca/wpcontent/uploads/2024/06/2023-2024.pdf [3] Compass NE. (n.d.). Annual Reports. Retrieved
from https://www.compassne.ca/meetings/