Project Title: Water Damage Repairs at Prince Township Community Center Hall/Bar

Invitation to Tender
The Corporation of the Township of Prince invites qualified contractors to submit proposals for repairs related to water damage at the Prince Township Community Center Hall/ Bar. This work involves debris removal, floor protection, structural repairs, flooring installation, insulation, drywall, cabinetry, plumbing, and final cleaning, as outlined below.
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1. Project Overview
• Scope of Work: Repairs include debris removal, installation of floor protection, drywall and structural repairs, flooring installation, cabinetry, painting, plumbing adjustments, and a thorough post-construction cleaning.
• Compliance: All work must meet Ontario building codes and standards, as well as Township procurement policies.

2. Key Dates
• Tender Release Date: Nov 19th, 2024
• Site Visit (Optional): Available upon request. Contact Sam Carolei, Clerk at (705) 779-2992 ext. 3 or clerk@princetwp.ca to schedule.
• Tender Closing: Dec 3rd, 2024, at 4:00 pm
• Tender Selection: Dec 10th, 2024, at the Public Council Meeting.

3. Submission Requirements
• Proposals must be submitted in a sealed envelope clearly marked “Tender for Water Damage Repairs at Prince Township Banquet Bar.” Email submissions will also be accepted.
• Each submission must include:
o A detailed cost breakdown for each task.
o Proof of liability insurance (minimum $5,000,000) and active WSIB status.
o Timeline for project completion.
o References for similar projects completed in the past five years.

4. Scope of Work
The selected contractor will be responsible for:
• Debris Removal: Pickup and proper disposal of debris, including dump fees.
• Floor Protection: Install skid-resistant, leak-proof protective cloth to safeguard flooring.
• Main Level Repairs:
o Drywall: Patch and prepare damaged areas for painting.
o Insulation and Sheathing: Install R22 unfaced batt insulation and OSB sheathing.
o Cabinetry and Countertop Installation: Install lower cabinetry units and plastic laminate countertop in the bar area.
o Vinyl Cove Installation: Install 4-inch vinyl cove wrap along flooring edges.
o Painting: Apply one coat of PVA primer and two coats of paint.
• Flooring Installation: Supply and install vinyl plank flooring across the designated floor areas to match the current flooring.
• Plumbing Adjustments: Remove old piping, re-install the old sink and faucet, adjust plumbing for the dishwasher, and ensure compliance with code.
• Final Cleaning: Complete a post-construction cleaning to ensure a ready-to-use space.

5. Evaluation Criteria
Tenders will be evaluated based on the following criteria:
• Project Understanding and Compliance (30%): Alignment with the project scope and specifications.
• Cost (30%): Overall project cost, including breakdown.
• Experience and References (20%): Previous relevant experience and client feedback.
• Timeline (10%): Ability to meet the specified completion date with minimal disruptions.
• Regulatory Compliance (10%): Compliance with building codes, accessibility standards, and Township policies.

6. Terms and Conditions
• The Township of Prince reserves the right to accept or reject any or all tenders, including the lowest bid.
• The winning bidder will be required to sign a contract with the Township of Prince and may be asked to provide a performance bond or security deposit equivalent to 10% of the total project cost.
• Any deviations from the agreed-upon scope must be approved by the Township and may incur additional costs.

7. Contact Information

For further information or to arrange a site visit, please contact:
Sam Carolei
Position: Clerk
Phone: (705) 779-2992 ext. 3
Email: clerk@princetwp.ca

8. Submission Address
All tenders must be submitted to:
Township of Prince
3042 Second Line W.
Prince Twp., ON P6A 6K4
Attention: Clerk

Re: Tender for Water Damage Repairs at Prince Township Community Center Hall/Bar