July 6, 2023

NOTICE OF OECM POSTING ON OTP
PROFESSIONAL ENGINEERING SERVICES – MECHANICAL & ELECTRICAL REQUEST FOR SUPPLIER QUALIFICATIONS #2023-433

Please note this is not an RFSQ. No RFSQ is attached.

OECM, a collaborative sourcing organization, has issued a non-binding RFSQ, as noted above on the Ontario Tenders Portal (OTP).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers for more information.

This non-binding Request for Supplier Qualifications (RFSQ) is an invitation to obtain Proposals from qualified Proponents for Professional Engineering Services – Mechanical & Electrical (Services) for the purpose of pre-qualifying prospective Suppliers and creating a Vendor of Record (VOR) arrangement for OECM Customers to use on an as-and- when required basis.

Master Agreements, resulting from this RFSQ, will not be awarded by a particular geographical area. The Proponents will, however, identify the Ontario Region, County, District, or Single-Tier location where it is able to provide Professional Engineering Services – Mechanical & Electrical. This information will be shared with Customers, post award, to support their second stage selection process.

The RFSQ will not require the Proponent to submit pricing. During the second stage selection process, the Customer will further define their requirements, and specifications and request pricing accordingly. Only Suppliers who are awarded Master Agreements resulting from this RFSQ will be eligible to participate in any such process (which are detailed in the RFSQ).

The Master Agreement term is intended to be for five (5) years, with an option in favour of OECM to extend the Term on the same terms and conditions for up to three (3) additional years.

The objective of this RFSQ is to:

(a) Establish a list of pre-qualified, quality Suppliers able to provide a wide range of Mechanical and Electrical Engineering Services to OECM Customers;
(b) Attract and award local qualified Suppliers across the province;
(c) Inform Suppliers of the Customer’s second stage selection process;
(d) Provide Customers with professional and responsive customer support; and,
(e) Reduce the costs of associated competitive procurement processes on an ongoing basis (i.e., fewer of the same competitive procurement documents issued by Customers).
The Master Agreements resulting from this RFSQ, if any, will be available to organizations such as as educational entities (e.g., school boards or authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges, and universities, and may also include Private Schools and Private Career Colleges), health and social service entities, hydro, the Legislative Assembly, Municipalities and related Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards, and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency, board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not mentioned here.

OECM makes no guarantee of the value or volume of work to be assigned from the award of any master agreements resulting from this procurement.

The following is the RFSQ timetable (i.e. local times in Toronto, Ontario, Canada):

RFSQ Timetable
OECM’s Issue Date of RFSQ: July 6, 2023
Proponent’s Information and OTP Demonstration Session: 2:00 pm on July 10, 2023
Proponent’s Deadline to Submit Questions: 5:00 pm on July 19, 2023
OECM’s Deadline for Issuing Answers: July 26, 2023
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00 pm on August 2, 2023
OECM’s Deadline for Issuing Final Documents: August 8, 2023
Proponent’s Intent to Submit a Proposal: August 11, 2023
Closing Date: 2:00:00 pm on August 16, 2023
Anticipated Master Agreement Start Date: October 2023

In the event of a conflict or inconsistency between this notice and the RFSQ, the RFSQ shall prevail.

This RFSQ is open to all organizations, and is ONLY available on OTP at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if it experiences technical difficulties or to seek support about the use of OTP via:

• Email at etenderhelp_CA@jaggaer.com;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nac- host/public/attach/eTendering_responding_to_tender_guide.pdf.

The below instructions explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFSQ. OECM will open proposals at a time subsequent to the closing date indicated in the RFSQ timetable above, in the RFSQ itself, and on OTP.

OECM will not post the RFSQ documents or any amendments associated with this RFSQ, outside of this notice, on MERX™ or Biddingo. All communication will occur directly through OTP.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade Agreement (CFTA) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (CETA).

OTP INSTRUCTIONS TO LOCATE THE OECM RFSQ

Step 1: Go to: https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html

Click on “To View and Search “Current Tender Opportunities” link on the landing page.

Step 2: Click on the “Select a Filter” button, select “Purchasing Organization Info”.

Step 3: Search Purchasing Organization Info using criteria “Contains” and “OECM”, then click on “Search” button.