August 13, 2025

NOTICE OF JANITORIAL AND CLEANING SERVICES REQUEST FOR SUPPLIER QUALIFICATIONS (RFSQ) #2025-484 POSTED ON OTP

Please note this is not an RFSQ. No RFSQ is attached.

OECM, a collaborative sourcing organization, has issued a non-binding RFSQ, as noted above on the Ontario Tenders Portal (“OTP”).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers/ for more information.

The objective of the RFSQ is to award Master Agreements to one (1) or more qualified Suppliers for the provision of Janitorial and Cleaning Services on an as-and-when required basis for OECM Customers.

Proposals will be evaluated in five (5) stages, as detailed in Part 3 of the RFSQ.

The Proponent must not be a U.S. Business, where U.S. Business means a supplier, manufacturer, or distributor of any business structure (including a sole proprietorship, partnership, corporation, or other business structure) that: (i) has its headquarters or main office located in the U.S., and (ii) has fewer than two hundred and fifty (250) full-time employees in Canada. If a Proponent is a subsidiary of another corporation, part (i) of the definition above is met if that Proponent is controlled by a corporation that has its headquarters or main office located in the U.S.

The term of the resulting Master Agreements are intended to be for five (5) years, with an option to extend the term of the Master Agreement, on the same terms and conditions for up to three (3) additional years.

The Master Agreements will be available to organization such as educational entities (e.g., school boards or authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges, and universities, and may also include Private Schools and Private Career Colleges), health and social service entities, hydro, Local Housing Corporations, the Legislative Assembly, Municipalities and related Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards, and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency, board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not mentioned here.

OECM makes no guarantee of the value or volume of work to be assigned from the award of any Master Agreements resulting from this procurement.

The following is the RFSQ timetable in local times in Toronto, Ontario, Canada:

RFSQ Timetable

Event Date/Time
OECM’s Issue Date of RFSQ: August 13, 2025
Proponent’s Information and OTP Demonstration Session: 2:00 pm on August 20, 2025
Proponent’s Deadline to Submit Questions: 5:00 pm on August 25, 2025
OECM’s Deadline for Issuing Answers: August 29, 2025
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00 pm on September 4, 2025
OECM’s Deadline for Issuing Final Documents: September 9, 2025
Proponent’s Intent to Submit Proposal: September 16, 2025
Closing Date: 2:00:00 pm on September 24, 2025
Anticipated Master Agreement Start Date: December 2025

In the event of a conflict or inconsistency between this notice and the RFSQ, the RFSQ shall prevail.

This RFSQ is open to all organizations, and is ONLY available on OTP at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if experiencing technical difficulties or to seek support about how to use OTP via:

• The form on the OTP at https://jaggaer.my.site.com/SupplierSupportRequest/s/;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/attach/eTendering_responding_to_tender_guide.pdf.

The below instructions explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFSQ. OECM will open Proposals at a time subsequent to the Closing Date indicated in the RFSQ timetable above, in the RFSQ itself, and on OTP.

OECM will not post RFSQ documents, or any amendments associated with this RFSQ, outside of this notice, on MERX™, Biddingo, and bids&tenders. All communication will occur directly through OTP only.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade Agreement (“CFTA”) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (“CETA”).

OTP INSTRUCTIONS TO LOCATE THE OECM JANITORIAL AND CLEANING SERVICES (RFSQ) #2025-484

Step 1: Login using your account on https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Step 2: Select “Opportunities Open to All Suppliers”.

Step 3: Filter the results.
• “Enter Filter (type to start search)”: In this field select “Buyer Organization”

• Operator: select “Equal to”
• Value: type “OECM”, press enter to see results

Step 4: Select the appropriate opportunity.

Step 5: Scroll down until the “Published Lots” section, and select the notepad icon.

Step 6: Select “Express Interest” and “Confirm” to access the documents.

Step 7: Select “Buyer Attachments” on the top of the screen to view documents uploaded by OECM.

[End of Document]