NOTICE OF OECM POSTING ON OTP
INTEGRATED WORKPLACE MANAGEMENT SYSTEM AND RELATED SERVICES
REQUEST FOR PROPOSALS #2023-436

Please note this is not an RFP. No RFP is attached.

OECM, a collaborative sourcing organization, has issued a non-binding Request for Proposals (RFP), as noted above on the Ontario Tenders Portal Jaggaer (OTP).

There are numerous benefits for doing business with OECM. Refer to our website at https://oecm.ca/suppliers for more information.

The objective of the RFP is to award master agreements, to one (1) or more qualified suppliers for the provision of an Integrated Workplace Management System and Related Services on an as-and-when required basis for OECM customers.

Proposals will be evaluated in seven (7) stages, as detailed in Part 3 of the RFP.

The term of the resulting master agreements are intended to be for five (5) years, with an option to extend the term of the master agreement, on the same terms and conditions for up to three (3) additional years.

The objective of this RFP is to:
(a) Establish a list of pre-qualified, quality Suppliers able to provide IWMS and related Services to OECM Customers;
(b) Ensure Customers have a variety of IWMS platforms to choose from (e.g., Software as a Service (“SaaS”), hosted, or on-premise) Customers;
(c) Provide an IWMS that is built on current technologies and is updated, supported, and maintained;
(d) Provide Customers with high-quality related Services, demonstrating value for money;
(e) Provide Customers with professional and responsive technical support, customer support and account management; and,
(f) Reduce the costs of associated competitive procurement processes on an ongoing basis (i.e., fewer competitive procurement documents issued by Customers).
The master agreements will be available to organization such as educational entities (e.g., school boards or authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges, and universities, and may also include Private Schools and Private Career Colleges), health and social service entities, hydro, the Legislative Assembly, Municipalities and related Service Organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards, and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency, board or commission, Crown corporations, First Nations federal agencies, Indigenous Organizations and Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not mentioned here

OECM makes no guarantee of the value or volume of work to be assigned from the award of any master agreements resulting from this procurement.

The following is the RFP timetable (i.e. local times in Toronto, Ontario, Canada):

RFP Timetable
Event Date/Time
OECM’s Issue Date of RFP: August 18, 2023
Proponent’s Information and OTP Demonstration Session: 3:00 pm on August 23, 2023
Proponent’s Deadline to Submit Questions: 5:00 pm on August 25, 2023
OECM’s Deadline for Issuing Answers: August 31, 2023
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00 pm on September 6, 2023
OECM’s Deadline for Issuing Final Documents: September 11, 2023
Proponent’s Intent to Submit a Proposal: September 15, 2023
Closing Date: 2:00:00 pm on September 19, 2023
Anticipated Master Agreement Start Date: November, 2023

In the event of a conflict or inconsistency between this notice and the RFP, the RFP shall prevail.

This RFP is open to all organizations, and is ONLY available on OTP at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.

Contact OTP customer support if it experiences technical difficulties or to seek support about the use of OTP via:

• Email at etenderhelp_CA@jaggaer.com;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nac-host/public/attach/eTendering_responding_to_tender_guide.pdf.

The below instructions explain how to access this opportunity on OTP.

Proponents are advised that there will not be a public opening of this RFP. OECM will open proposals at a time subsequent to the closing date indicated in the RFP timetable above, in the RFP itself, and on OTP.

OECM will not post the RFP documents or any amendments associated with this RFP, outside of this notice, on MERX™ or Biddingo. All communication will occur directly through OTP.

This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade Agreement (CFTA) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (CETA).

OTP INSTRUCTIONS TO LOCATE THE OECM RFP

Step 1: Go to: https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html
Click on “To View and Search “Current Tender Opportunities” link on the landing page.

Step 2: Click on the “Select a Filter” button, select “Purchasing Organization Info”.

Step 3: Search Purchasing Organization Info using criteria “Contains” and “OECM”, then click on “Search” button.