September 18, 2025
NOTICE OF CHROMEBOOK PRODUCTS AND RELATED SERVICES REQUEST FOR PROPOSALS
(RFP) #2025-488 POSTED ON OTP
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Please note this is not an RFP. No RFP is attached.
OECM, a collaborative sourcing organization, has issued a non-binding RFP, as noted above on the Ontario
Tenders Portal (“OTP”).
There are numerous benefits for doing business with OECM. Refer to our website at
https://oecm.ca/suppliers/ for more information.
The objective of the RFP is to award Master Agreements to one (1) or more qualified Suppliers, each
representing a different OEM for the provision of Chromebook Products and Related Services on an as-andwhen required basis for OECM Customers.
Proposals will be evaluated in seven (7) stages, as detailed in Part 3 of the RFP.
The Proponent must not be a United States of America (“U.S.”) Business, where U.S. Business means a
supplier, manufacturer, or distributor of any business structure (including a sole proprietorship, partnership,
corporation, or other business structure) that: (i) has its headquarters or main office located in the U.S., and (ii)
has fewer than two hundred and fifty (250) full-time employees in Canada. If a Proponent is a subsidiary of
another corporation, part (i) of the definition above is met if that Proponent is controlled by a corporation that
has its headquarters or main office located in the U.S.
The term of the resulting Master Agreements is intended to be for approximately seven (7) years.
The Master Agreements will be available to organization such as educational entities (e.g., school boards or
authorities, Provincial and Demonstration Schools Branch with the Ontario Ministry of Education, colleges,
and universities, and may also include Private Schools and Private Career Colleges), health and social
service entities, hydro, Local Housing Corporations, the Legislative Assembly, Municipalities and related
service organizations, not-for-profit organizations, Ontario Electricity Financial Corporation, Ontario Power
Authority, provincially funded organizations (“PFO”), shared service organizations, utilities and local boards,
and any other Ontario Broader Public Sector (“BPS”) agency, Ontario Public Service (“OPS”) ministry, agency,
board or commission, Crown corporations, First Nations federal agencies, Indigenous Businesses and
Communities, and other provincial, territorial and federal public sector entities/agencies or similar entities not
mentioned here.
OECM makes no guarantee of the value or volume of work to be assigned from the award of any Master
Agreement resulting from this procurement.
The following is the RFP timetable in local times in Toronto, Ontario, Canada:
RFP Timetable
Event Date/Time
OECM’s Issue Date of RFP: September 18, 2025
Proponent’s Information and OTP Demonstration Session: 2:00 pm on September 24, 2025
Proponent’s Deadline to Submit Questions: 5:00 pm on September 30, 2025
OECM’s Deadline for Issuing Answers: October 7, 2025
Proponent’s Deadline to Submit Questions Related to Addenda & Question and Answer Documents: 5:00
pm on October 10, 2025
OECM’s Deadline for Issuing Final Documents: October 16, 2025
Proponent’s Intent to Submit Proposal: October 22, 2025
Closing Date: 2:00:00 pm on October 30, 2025
Anticipated Master Agreement Start Date: February 2026
In the event of a conflict or inconsistency between this notice and the RFP, the RFP shall prevail.
This RFP is open to all organizations, and is ONLY available on OTP at
https://ontariotenders.app.jaggaer.com/esop/nac-host/public/web/login.html.
Contact OTP customer support if experiencing technical difficulties or to seek support about how to use OTP
via:
• The form on the OTP at https://jaggaer.my.site.com/SupplierSupportRequest/s/;
• By phone at 866-722-7390; or,
• Accessing website information at https://ontariotenders.app.jaggaer.com/esop/nachost/public/attach/eTendering_responding_to_tender_guide.pdf.
The below instructions explain how to access this opportunity on OTP.
Proponents are advised that there will not be a public opening of this RFP. OECM will open Proposals at a
time subsequent to the Closing Date indicated in the RFP timetable above, in the RFP itself, and on OTP.
OECM will not post RFP documents, or any amendments associated with this RFP, outside of this notice, on
MERX™, Biddingo, and bids&tenders. All communication will occur directly through OTP only.
This procurement is subject to Chapter Five – Government Procurement of the Canadian Free Trade
Agreement (“CFTA”) and Chapter Nineteen of the Comprehensive Economic and Trade Agreement (“CETA”).
OTP INSTRUCTIONS TO LOCATE THE OECM CHROMEBOOK PRODUCTS AND RELATED SERVICES
RFP #2025-488
Step 1: Login using your account on https://ontariotenders.app.jaggaer.com/esop/nachost/public/web/login.html.
Step 2: Select “Opportunities Open to All Suppliers”.
Step 3: Filter the results.
• “Enter Filter (type to start search)”: In this field select “Buyer Organization”
• Operator: select “Equal to”
• Value: type “OECM”, press enter to see results

Step 4: Select the appropriate opportunity.
Step 5: Scroll down until the “Published Lots” section, and select the notepad icon.
Step 6: Select “Express Interest” and “Confirm” to access the documents.
Step 7: Select “Buyer Attachments” on the top of the screen to view documents uploaded by OECM.

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